Privacy practices for AI meeting analysis and async

Privacy policy

How Fyravindos handles personal data while helping teams decide which meetings can move to written updates or asynchronous workflows, with respect for POPIA, GDPR, and local requirements.

Information collected

Fyravindos collects limited personal data to operate the website and provide AI meeting analysis. This may include account details, contact information, usage logs, calendar metadata, and content needed to understand meeting structure and outcomes. Data is obtained from users directly, from connected tools authorised by the organisation, and from automatically collected technical signals such as device identifiers and log information.

Identification data such as name, work email address, and basic account profile details for authentication and communication.
Organisation and role information, such as company name, team, or department, to help interpret meeting context and access settings.
Calendar and meeting metadata, including event titles, times, recurrence patterns, invited participants, and associated tools or locations.
Usage and interaction data from the platform, such as pages visited, features used, and settings chosen, to support analytics and product improvement.
Technical data such as IP address, device type, browser information, and log records, collected through cookies and similar technologies as described in the cookie policy.

Only information relevant to understanding meeting patterns and operating the service is collected. Organisations decide which integrations to connect, and Fyravindos encourages administrators to share clear notices with employees about what data flows into the platform. Additional details about specific data sources or categories can be provided on request, where technically and legally possible.

How information is used

Fyravindos uses personal data to provide and maintain the service, including authenticating users, securing accounts, and delivering AI meeting analysis. Data supports identification of meetings that may be suitable for written updates or asynchronous workflows, generation of suggestions, and display of insights within the platform. It is also used to respond to enquiries, provide support, and communicate important service information.

In addition, data is used to monitor performance, improve features, and develop new capabilities that help teams understand their meeting patterns. Analytics focuses on aggregated trends and structural signals rather than scoring individuals. Where required, processing is based on appropriate legal grounds, such as performance of a contract, legitimate interests balanced with user rights, or consent for specific activities like certain analytics cookies or marketing communications.

Your data rights

Depending on applicable law, users may have rights to access, correct, delete, or restrict processing of their personal data, to object to certain uses, and to lodge a complaint with a supervisory authority. Requests will be assessed case by case, and Fyravindos may need to verify identity and consult with the relevant organisation that controls the account or workspace before acting.

Access to data

Users can request access to personal data processed by Fyravindos, including key categories, purposes, and relevant sources, subject to legal limits and verification steps.

Correction of data

Users may ask Fyravindos to correct inaccurate or incomplete personal data held about them, taking into account the purposes of processing.

Erasure requests

In certain circumstances, users may request deletion of personal data held by Fyravindos, subject to legal retention duties and technical feasibility.

Data portability

Where applicable, users can request a copy of certain personal data in a structured, commonly used format to move it to another service.

Sharing and transfers

Fyravindos may share personal data with carefully selected service providers that support hosting, storage, analytics, communication, and security. These providers are bound by contractual obligations to process data only on documented instructions, apply appropriate safeguards, and respect confidentiality. Where data is transferred across borders, Fyravindos aims to use mechanisms recognised under POPIA and GDPR, such as appropriate contractual clauses.

Personal data may also be disclosed where required by law, to protect the rights, property, or safety of Fyravindos, users, or others, or in connection with corporate transactions such as restructuring. Fyravindos does not sell personal data. When possible, information is aggregated or de-identified before being shared for analytics or reporting so that individuals are not directly identifiable.

Security measures

Fyravindos applies technical and organisational measures to protect personal data against unauthorised access, loss, alteration, or disclosure. These measures include access controls, encryption in transit where appropriate, regular monitoring, and restricted access to production systems based on role and necessity. Internal practices emphasise handling meeting content with care, focusing analysis on structure and patterns rather than unnecessary detail.

No system can be completely secure, so Fyravindos encourages organisations to maintain their own safeguards, such as strong authentication, careful permission management, and responsible integration choices. Incidents are investigated and, where required by law, affected parties and regulators are notified. Users should avoid sharing sensitive personal data in places where it is not needed for meeting analysis or collaboration.